Ask the Expert: Morvern Lucas, Events Coordinator at Dundas Castle offers her 5 tips for a successful corporate event
Every two months, we ask the experts at UVE venues to share their events secrets. This month’s tips are from Morvern Lucas, Events Coordinator at Dundas Castle.
1. Assign one person as the key point of contact
Having one key person in your team to be the liaison point with your venue and suppliers will keep things consistent and on track. It also means we can get to know you, so you feel confident and relaxed in the knowledge that we have a handle on exactly how you want things to go.
2. Timings are key
Lean on the support of your assigned Event Planner at your venue. They will be able to help you build in time for movement between rooms, or for different styles of food service for example, making sure everything will stick to schedule on the day.
3. Think about your guests’ arrival
Whether it’s ensuring there is a sheltered area in the event of poor weather, or staggering bus drop offs for a large event, thinking about your guests arrival is key. First impressions really count, and if your guests have to spend a long time waiting because there is a bottle-neck or only one registration area for example, this unfortunately will stick in their minds.
4. Have a practice run with any AV or technical equipment
To avoid any delays or hiccups on the day, try and test as much technical and AV equipment as you can, especially if you plan on doing a lot of things yourselves. Something like your laptop not connecting to the projector at your chosen venue could cause an awkward delay during the event.
5. Double check dietaries
At exclusive use venues such as Dundas Castle, caterers are brought in specifically for each event and food is ordered based on your needs. Because of this, it is so important to ensure you know about any dietary requirements your guests have in advance of the event. We like to know who guests are, so we can then cater to their requirements discreetly and efficiently, so they are looked after but not singled out.