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One of Edinburgh’s leading conference and events venues, Dynamic Earth, is seeking a dedicated team member to support events over the busy Christmas season. Working with the Events Sales Executive, the Christmas Events Sales Co-coordinator will carry out largely administrative supporting tasks, contributing to the overall sales targets of the team.

This part-time post consists of initial working hours of 2 days per week (to include a Monday) 9am-5:30pm. The position will then increase to 4 days per week from late August (including Fri/Sat evening in December), finishing at the end of December.

Main duties include:

Christmas activity:

  • Promote Christmas parties, via Sales Literature, sales calls and follow-up e-mail correspondence
  • Conduct regular sales activity including chase calls, brochure drops and client evenings to prospect new Christmas party night bookings
  • Administer Christmas party bookings efficiently following the systems in place for dealing with enquiries / bookings and logging into excel
  • Organise and co-ordinate the Christmas party nights, produce the function sheets and table plans alongside the Event Sales Executive
  • Provide a meet & greet service at all party nights
  • Carry out Christmas competitor analysis
  • Collect Christmas feedback questionnaire results
  • Attend and contribute to the Christmas feedback & planning meetings

General Sales Support

  • Answering general telephone & email enquiries
  • Ensure all event enquiries are logged into CABS system

Skills & Experience

  • Excellent communication skills both written and verbal
  • Good time management and organisation skills and the ability to work effectively under pressure is a must
  • Sales experience including face to face and telephone sales
  • Must be an excellent team player and have the ability to work unsupervised
  • Proficient use in Microsoft office, Word and Excel is essential
  • Cash handling
  • Must have the ability to build and maintain good relationships and rapport with all clients
  • In addition to the duties and responsibilities listed, the job holder is required to perform other duties assigned by their Supervisor/Head of Department which may be necessary from time to time to ensure the smooth running of the department

The closing date for applications is Friday 12 May, please send your CV and cover letter to James Gray, HR Manager at Dynamic Earth.